a) The basic venue layout - tables, screens and power access, etc – will be set up from 9 pm on Sunday 27th May.
b) The venue will be open to participants for setup, including food, catering equipment, props, circus equipment, etc from 6 am on Monday 28th May.
c) Sound-checks (including positioning of microphones, noting of sound mixing settings…), planning of lighting effects sequences and prop movements should be conducted as early as possible.
d) Doors open to the public at 10:30 am, with the programme starting officially at 11 am.
e) There will be a drop-off point (for stall-holders & performers) at the Stage Door.
f) Ushers will direct you to parking. Overflow parking in the college is still being investigated by Fitzroy, but there is construction work currently going on.
g) Bulky equipment can be locked in cloakroom at own risk.
h) Water/squash, tea & biscuits available will be available all day from refreshment area
i) Volunteers / officials – will be readily identifiable by their white tee-shirts, bearing Celebration and sponsor logos.
j) There will be a Volunteer Co-ordination Desk (provisionally in the entrance foyer), which will act as a focal point for allocation of tasks and reporting of any issues.
k) Security and paramedic support will provided by Colosseum staff. Richard Chewter & Neville Dyckoff will be interface to security, and First Aider Dawn Ayres will be the interface to paramedics.
l) Because of the constant throughput of visitors, no public safety briefing will be given. If any alarm should sound, wait for Colosseum staff to announce the status and give instructions.
2) Layout, running order, equipment and continuity
a) Françoise, Levi, Jeff & Judith will issue the final layout and timings of the Stalls, Performances and Sacred Space by email, and these will be posted on this website.
b) Participants should be at the Stage/Sacred Space at least 15 mins before you are due on. This will allow for smooth change-overs and any no-shows. Ushers will try to locate you, if necessary, but this will be very difficult in the crowd.
3) Volunteers
a) There is a meeting for the volunteer co-ordinators (Michael Wyatt, Nina Rodrigues, Charlie Kenny) at 7 pm in the Town Hall on Tue 22nd May – room to be confirmed.
b) At 9 am on May 28th – the Day itself – there will be a kick-off meeting at the Co-ordination Desk in the Colosseum for as many volunteers as possible – all should endeavour to attend this meeting, so that we all know what we are doing.
c) Volunteers then to meet for a safety briefing at 10:15 on May 28th – provisionally in Andy
Thank you to the Team, Volunteers, Sponsors and all the Groups and Individuals taking part, for all your input and help so far. I know you’ll be great on the day! – Greg
